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Ministry for Foreign Affairs of Finland

Registration in the Finnish Population Register Centre - Embassy of Finland, London : Services for Finns : Registrations in the Population Register Centre

EMBASSY OF FINLAND, London

38 Chesham Place
London SW1X 8HW
Tel. +44-20-7838 6200
E-mail: sanomat.lon@formin.fi
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Registrations in the Finnish Population Register Centre

All Finnish citizens living abroad permanently or temporarily have the duty to inform and update the Register Centres in Finland of all amendments and changes regarding their personal details. These include e.g. children born abroad, marriage, change of name, divorce and change of address.

Instructions on relaying information about expatriate Finns

Basic information of registrations

Registration of birth

A Finnish citizen born in the United Kingdom should be registered to the Population Register with the following documents:

  • A fully completed and signed registration form (PDF-form).
    pdfNotification of a Finnish Citizen Born Outside Finland
  • The original and Apostille legalised full birth certificate issued by the British authorities. The full version of the birth certificate states the parents’ names. Note! Any certificate of registration issued by the British authorities must be legalised (‘Apostille Certificate’) by the Foreign and Commonwealth Office.Registration cannot be made in the Finnish Population Register without a legalisation. Certificate does not require a translation. Paternity is acknowledged in Finland when the father's name is provided in the birth certificate.

           Get a document legalised

  • Photocopies of the parents’ passports.

The registration form and all the appendices must be delivered by post to the Jakobstad Unit of the Local Register Office of West Finland, PO Box 26, FI-68601 Jakobstad or to the Consular Section, Embassy of Finland (or alternatively to the local register office of the municipality where the Finnish parent was most recently resident in Finland).

Each part of the form should be filled in carefully and signed. When a child’s birth is being registered, all dual or multiple nationalities should be entered on the form. Only one mother tongue can be entered in the register system.

The registration is processed at the register office in Finland. All the related enquiries should be send directly to them. In most cases, sending documents directly to the register office will make the processing time quicker.

Local Register Offices

Note! The Embassy will return the original certificate to the sender only if a self-addressed and prepaid envelope (Special Delivery) is enclosed with the registration. Local register office will return original document if requested.

Registration of marriage or civil partnership

A Finnish citizen married in the United Kingdom should register the marriage to the Population Register with the following documents:

           Get a document legalised

  • Photocopies of both spouse's/partners’ passports.

The registration form and all the appendices must be delivered by post to the Jakobstad Unit of the Local Register Office of West Finland, PO Box 26, FI-68601 Jakobstad or to the Consular Section, Embassy of Finland (or alternatively to the local register office of the municipality where the Finnish spouse was most recently resident in Finland).

Each part of the form should be filled in carefully and signed by both spouses. In case one's surname changes after the marriage, you should inform of this on the same registration form. If one intends to change their surname after civil partnership one should also do an official name change.

The registration is processed at the register office in Finland. All the related enquiries should be send directly to them. In most cases, sending documents directly to the register office will make the processing time quicker.

Local Register Offices

Note! The Embassy will return the original certificate to the sender only if a self-addressed and prepaid envelope (Special Delivery) is enclosed with the registration. Local register office will return original document if requested.

Registration of death

A Finnish citizen deceased in the United Kingdom should be registered to the Population Register with the following documents:

  • A fully completed registration form (PDF-form).
    pdfNotification of a Finnish Citizen Deceased Outside Finland
  • The original and Apostille legalised death certificate issued by the British authorities. Note! Any certificate of registration issued by the British authorities must be legalised (‘Apostille certificate’) by the Foreign and Commonwealth Office. Registration cannot be made in the Finnish Population Register without a legalisation. Certificate does not require a translation.

           Get a document legalised

  • Photocopy of the passport.

The registration form and all the appendices must be delivered by post to the Jakobstad Unit of the Local Register Office of West Finland, PO Box 26, FI-68601 Jakobstad or to the Consular Section, Embassy of Finland (or alternatively to the local register office of the municipality where the Finnish deceased was most recently resident in Finland).

Each part of the form should be filled in carefully and signed.

The registration is processed at the register office in Finland. All the related enquiries should be send directly to them. In most cases, sending documents directly to the register office will make the processing time quicker.

Local Register Offices

Note! The Embassy will return the original certificate to the sender only if a self-addressed and prepaid envelope (Special Delivery) is enclosed with the registration. Local register office will return original document if requested.

Registration of divorce

A Finnish citizen divorced in the United Kingdom should register the divorce to the Population Register with the following documents:

  • Original certificate of divorce (decree absolute).
  • Original EU certificate (Certificate referred to in Article 39 of Council Regulation (EC) No. 2201/2203 of November 2003 concerning judgments in matrimonial matters).
  • Photocopy of the passport.

If the EU certificate is missing it is necessary to have:

  • Original certificate of divorce (decree absolute) or a certified copy.
  • Official Finnish or Swedish translation of the certificate.
  • Both the certificate and the translation should be apostille legalised.

           Get a document legalised

  • Photocopy of the passport.

If you are changing your name after the divorce, please see further information and the form from here(in Finnish).

The documents must be delivered by post to the Jakobstad Unit of the Local Register Office of West Finland, PO Box 26, FI-68601 Jakobstad or to the Consular Section, Embassy of Finland (or alternatively to the local register office of the municipality where the Finnish citizen was most recently resident in Finland).

The registration is processed at the register office in Finland. All the related enquiries should be sent directly to them. In most cases, sending documents directly to the register office will make the processing time quicker.

Local Register Offices

Note! The Embassy will return the original certificate to the sender only if a self-addressed and prepaid envelope (Special Delivery) is enclosed with the registration. Local register office will return original document if requested.


Change of address

A Finnish citizen living abroad permanently or temporarily must always complete a change of address.

There are several options to do this:

  • Electronically (in Finnish only) via this link Change of address
  • By e-mail, send your new address details directly to address(a)maistraatti.fi Remember to use your full name and date of birth/Finnish identity number.
  • By post, print the form via this link Change of address

Change of name

A Finnish person who lives permanently in the United Kingdom should change their name by Deed Poll. Finnish authorities require an Apostille legalisation to the document.

Change your name by Deed Poll

Get a document legalised

NOTE! If the name is changed due to a marriage, then the name is changed at the same time when a person registers the marriage to Finland and a Deed Poll is not required.

The original and legalised Deed Poll certificate, a copy of passport and a signed cover letter regarding the name change or certified copies must be delivered by post to the Jakobstad Unit of the Local Register Office of West Finland, PO Box 26, FI-68601 Jakobstad or to the Consular Section, Embassy of Finland (or alternatively to the local register office of the municipality where the Finnish citizen was most recently resident in Finland).

The registration is processed at the register office in Finland. All the related enquiries should be sent directly to them. In most cases, sending documents directly to the register office will make the processing time quicker.

Local Register Offices

Note! The Embassy will return the original certificate to the sender only if a self-addressed and prepaid envelope (Special Delivery) is enclosed with the registration. Local register office will return original document if requested.

Travel Notification

In a crisis situation, a Finnish mission will continue operating and prepare to provide the assistance laid down in the Consular Services Act. This assistance also applies to Finns living abroad. Assistance primarily means protecting a person’s life and health; protecting private property, on the other hand, is not the mission’s responsibility.

In a crisis, it is easier for the mission to provide help if it has contact data on all the Finns living in its area of operation. Provision of personal data is voluntary, and information obtained is always treated as confidential in accordance with the law on data protection and the Consular Services Act.

The easiest way is to submit travel notification via this Ministry for Foreign Affairs link: Travel Notification.

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