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Ministry for Foreign Affairs of Finland

Passports - Embassy of Finland, London : Services for Finns : Passport

EMBASSY OF FINLAND, London

38 Chesham Place
London SW1X 8HW
Tel. +44-20-7838 6200
E-mail: sanomat.lon@formin.fi
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Passport

How to apply for a passport

A passport application form should be completed in person, also when children are applying, at  the Consulate section in the Embassy or the local police offices in Finland. In the United Kingdom the Embassy in London is the only place where you can apply for a new passport.

As the passport application form is printed directly from the Finnish Population Register System, personal data has to be correct and up-to-date. This means that the registration of a birth, marriage, divorce or name change has to be completed in Finland by a local magistrate office before a passport application can be submitted.

Consulate hours

  • Passport and notarial services Mon, Tue, Thu 14.00 - 16.00,
    Wed 9.00 - 12.00 and Fri 14.00 - 15.00
  • Visa services Mon, Tue, Thu, Fri 10.00 - 12.00 by appointment only
  • Telephone enquiries Mon, Tue, Thu 15.00 - 16.00 (tel. +44 (0)20 7838 6200)
  • Holidays when the embassy will be closed

Applicants with dual/multi citizenship should also confirm with their local magistrate offices that their citizenship information is correct before applying for a passport.

Magistrate Offices

If a dual/multi citizenship applicant obtained Finnish citizenship as a minor or was granted foreign citizenship before 2003, the applicant must confirm with their local magistrate office or the Finnish Immigration Service that their Finnish citizenship is in force and that the minor did not lose their Finnish citizenship at the age of 22.

Finnish Immigration Services

Male applicants of military service age (18-30 years) should present proof of military service or an exemption document from the Defence Office Staff.

www.mil.fi

Enquiries on passports can be sent by e-mail to passi.lon@formin.fi

Required documents

The following documents are required:

  •  Passport or ID card
  • One recent passport photograph. The head size in the photo should be 32 - 36 mm from the chin to the top of the head. Facial expression must be neutral (mouth closed) and background should be light coloured. We advice not to use photo booths or home made photos.

           Please see all the passport photo guidelines via this link:       

            Passport photo guidelines

  • Applicants under 18 years must have parents'/guardians' consent. If both guardians cannot be present when applying then a written consent from the absent guardian should be presented. Also their passports should be provided.

    Note! Since 25.6.2012 children cannot travel in their guardians passport anymore. A child requires his/her own passport.

Important note:

  • Applicants with dual/multi citizenship will have to prove that they have retained/will retain their Finnish citizenship after the age of 22.
  • Applicants of military service age (18-30 years) should present proof of the military service or an exemption document from the Finnish Defence Forces.
  • If applicants passport has been lost or stolen a police report should be presented when applying.
  • Applicants change of name due to marriage etc. must be registered to the Finnish Population Register before applying for the passport. Also, please make sure you have updated your current UK address to the Finnish register.
  • Finnish citizen born abroad must be registered to the Population Register Centre before applying for the passport.

Passport fees, process and collection

Passport fee is payable in pounds upon applying by debit/credit card. Current fees are available here:

Service Fees

Normal processing time is approximately two weeks.

Passport can be collected from the Embassy in person or by a person authorised by the applicant. Collections within passport service hours. Upon request the passport can also be posted using a Royal Mail prepaid Special Delivery envelope provided by the applicant.

Previous passport becomes invalid automatically when the new passport is released. Previous passport must still be annulled.

Lost or stolen passport

Theft or loss of a valid passport must be reported to the police and a police report should be presented when applying for a new passport. Otherwise a passport is applied as normally.

When reporting a lost passport to the police it should be noted that a report made by telephone and a registration number given  on the basis of that might not be adequate proof to the insurance company. The report can be made in person at a police station so that a report of the crime is available in writing.

Metropolitan Police

Emergency passport

Emergency passport can be issued to a person only in a valid emergency type situation e.g. if a passport has been lost or stolen. Reliable clarifications are required. Emergency passports are usually issued only accordingly with the necessary travel plan for instance returning back to the country of residence.

Emergency passport can be issued within the same day or while waiting.

Please note that emergency passport is not a biometric passport and it can be issued for a maximum of one year. This is the reason that not all countries would accept it, i.e. USA requires a visa for emergency passports.

First passport for a Finnish citizen born abroad

Before a passport application can be processed, the child should be registered to the Finnish Population Register Centre. The registration with all the required documents is done via the Consulate section. Further information from our website Registrations in the Population Register Centre.

When the registration is completed and the child has a Finnish identity code a passport can be issued. A child must be present when the passport is applied. Please note that a minor will also need all guardians' consent and a copy of their passport to apply.

Dual passport

Person can have two valid passports if valid grounds can be presented for this purpose. A reliable proof, e.g. letter from employer is required. Application is done otherwise as normal and fees apply. Dual passport can be issued for maximum five years.

Faulty passport

If a passport has been noted to have a clear manufacturing defect it is possible to get a replacement passport free of charge. However, in this case it is not possible to change any details, e.g. name, into your new passport. Please note that also the expiry date must be the same.

If the manufacturing defect has caused the passport holder extra costs (travel, passport photos, new visas), it is possible to claim these back by filling a form at the consulate.

Application for a replacement passport should be done at the consulate as normally so also a new photo is required.

 General information about biometric passport

  • All Finnish passports issued after August 2006 are biometric passports. Please note that passports issued before that date remain valid until their expiration date.
  • There is a chip inside the passport which contains personal details, photo, passport information and since 2009 also fingerprints.
  • The passport is valid maximum five years.

  • Children cannot be entered onto a parents' passport and have to apply for their own passports. Since 25.6.2012 childred are required their own passport and therefore cannot travel in their guardians passport anymore.

  • An emergency passport can be processed only in valid emergency situations.

  • High quality of the passport photos is required.

  • Previous passport becomes invalid automatically when the new passport is released. Previous passport must still be annulled.

Important notice

It is adviced that you take a copy of your passport and keep it safe. It is not recommended to carry your passport with you if not necessary.

Kindly note that if you are sending your passport to the local authorities (Home Office, UKBA, DVLA etc.) in the United Kingdom we advise you to use registered mail only. Always attach a Special Delivery Envelope for returning your passport and any original documents as well.

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